By-law 5: Project Teams

Amended and accepted: 17 May 2015

Project Teams may be formed for specific purposes that may be either short or long term. The Board determines the scope and terms of reference for each team. A proposal must be presented to the Board for consideration for any new project team.

The Board determines the finalisation of any team. All ongoing teams should be reviewed on an annual basis for:

  • Success in team objectives
  • Ongoing status

5.1. Specific purpose teams
Any member of ASLA may propose specific purpose teams. The purpose of the team must relate directly to ASLA’s objects.

A simple majority vote of the Board determines whether the team is formed or not. The proposal must include:

  • Objective of team and relationship to ASLA’s objects
  • Advocacy opportunities
  • Duration of project or the projected date of finalisation.
  • Indicators of success
  • Team members
  • Outline and timeline of project plan
  • Reporting procedures to the Board
  • Proposed budget

5.2. Ongoing project teams

The following teams are established:

  • Awards
  • Access editorial
  • Director induction
  • Finance
  • Policy advisory
  • Professional learning
  • Publications

The Board may determine to establish other ongoing teams as needed.

5.3. Project Team membership
The Board determines membership of each team either by appointment or a call for nominees.  The Board may take advice from the team proposal in its determination, or in the case of ongoing project teams, from that project Team.

In general, membership of any team should be based on expertise and availability together with consideration of the timeframe.

The Board should also seek to involve Association members from a range of geographic areas.

It is recommended that each team consist of up to five (5)ASLA members,or more, if required, one of who mustbe a Board member.  The Chair of the Project Team need not be the Board Director.

The members of the project team are bound by the specific Project Team’s Terms of Reference.

5.4. Ongoing project team membership

5.4.1. Access editorial project team

  • Board Member
  • Access editor
  • At least one otherASLA member.      

5.4.2. Awards’ project team

  • Board Member
  • At least one ASLA member who has national recognition in the field of school libraries.
  • Up to five (5) ASLA members
  • Expert team members co-opted by the chair as needed for each award e.g. a representative from a sponsoring organisation, previous awardee.

5.4.3. Director induction project team

  • Chair Board member
  • Up to two (2) ASLA Members

5.4.4. Finance project team

  • Treasurer.
  • Chief Executive Officer
  • Up to five (5) ASLA members.
  • If expert financial knowledge is required a co-opted member may be invited to advise the Finance Team.

5.4.5. Policy advisory project team

  • Board member
  • Up to five (5) ASLA members.
  • Other expert team members may be co-opted by the chair for specific projects.

5.4.6. Professional learning project team

  • Board member
  • Up to five (5) ASLA members               

5.4.7. Publications project team

  • Board Member
  • Up to five (5) ASLA members
  • Other expert team members co-opted by the chair for specific projects.                

5.5. Operation of project teams

5.5.1 Access editorial project team

a) The purpose of the Access Editorial Project Team is to:

  • Maintain communication links between project team and publisher.
  • Make recommendations on format, layout and content of Access.
  • Collaborate with Editor to source content.
  • Encourage writers to publish articles in Access.
  • Advise Webmaster of copy for placement on website.
  • Meet as required.

b) The chair of the Access editorial project team provides a written report to the Board.

5.5.2. Awards’ project team

a) The Awards Project Team identifies and drafts all awards’ selection criteria and judging panels for ratification by the Board.

  • The chair of the project team facilitates and coordinates the awards process.
  • Judges for awards are drawn from different geographic regions.
  • Calls for nominations for each award are advertised to close on a date determined by the Board.
  • A nominee for an award must be a member of ASLA.
  • The chair of the project team distributes nominations to the judging panel for deliberation.
  • The Awards’ Project Team recommends a recipient to the Board, who will then ratify the decision.
  • The Awards’ Project Team develops a media release for each award for distribution by the Chief Executive Officer / National Office.
  • The media release must be published on the ASLA website, in Access, on social media.

b) The Chair of the Awards’ Project Team provides a written report to the Board.

5.5.2.1. ASLA Citation – a biennial award

  • Nominations must meet criteria set by the Board – this award has a national focus.
  • The judging panel consists of three (3) people. For example: past recipient, ASLA member, one other ASLA member who has national recognition in the field of school libraries, representative from a sponsoring organisation.
  • The ASLA Citation is presented at the national conference.

5.5.2.2 Fellow of the Australian School Library Association – awarded annually

  • Nominations must meet criteria set by the Board – this award is for exemplary service to the national association.
  • The judging panel consists of three (3) ASLA members.
  • A Fellow (FASLA) is presented at the national conference, or at a time and place determined by the Board in consultation with the recipient.

5.5.2.3. Australian Teacher Librarian of the Year (not currently awarded)

  • Nominations must meet criteria set by the Board.
  • The judging panel consists of three (3) people at least two of who must be ASLA members.
  • The Award is presented at a time and place determined by the Board in consultation with the recipient and any sponsor.

5.5.3. Director induction project team

a) The purpose of the project team is to:

  • Organise an Induction program for new directors.
  • Review induction program annually.
  • Ensure a timely induction for new directors and remunerated personnel.
  • Adapt induction to suit needs of participants
  • Adapt PowerPoint for each induction.
  • Provide checklist to participants after induction.
  • Discuss conflict of interest/code of ethics/process to deal with conflict
  • Maintain register of Director interests.
  • Revisit induction information at Board meetings.

b) The Chair provides a written report to the Board.

5.5.4. Finance project team

a) The purpose of the Finance project team is to:

  • Monitor the finances of the association
  • Assess implications of fiscal trends that impact on the association
  • Provide advice to Project Teams, as required
  • Oversee the preparation of the annual budget
  • Meet at least once a quarter

b) The Treasurer provides a written report to each Board meeting.

5.5.5. Policy advisory project team

a) The purpose of the Policy advisory project team is to:

  • Develop ASLA policies relating to school library practice.
  • Review existing ASLA policies relating to school library practice annually.
  • Work with ALIA to review joint policies annually.
  • Develop and review policy and procedures for ASLA operations
  • Develop policies that are consistent with the Objects of ASLA that will influence school library practice.
  • Meet at least once a quarter.

b) The Chair provides a written report to the Board.               

5.5.6. Professional learning project team

a) The purpose of the Professional Learning Project Team is to:

  • Identify possible professional learning events or relevant to staff working in school libraries
  • Approve Professional Learning activities that either: 
    • provide an income stream for ASLA OR 
    • provide a direct benefit for members on a cost neutral basis 
  • Propose professional learning opportunities for funding to the Board for approval.
  • Manage the Professional Learning calendar for members 
  • Meet at least once a quarter.

b) The Chair provides a written report to the Board.
           
5.5.7. Publications project team

a) The purpose of the Publications Project Team is to:

  • Identify possible publication types that either:
    • provide an income stream for ASLA OR 
    • provide a direct benefit for members on a cost neutral basis 
  • Propose publications for funding and development to the Board for approval act as a team for the development of publications
  • Meet at least once a quarter.      

b) The Chair provides a written report to the Board.

Last updated: 17 May 2015


Last updated: 6/8/2015 1:59:14 PM